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MIS Officer



To support the delivery of the highest quality learner data management with specific responsibility for ensuring maximum efficiency in data processing.

To take a lead role on automating ILR production and import into related college systems, standardised data-checking, automated data-correction routines, data manipulation / interrogation and associated reports.


  • To be part of the MIS team providing data management services to all customers (both internal and external) including curriculum planning, timetabling, registers, ILR production, funding returns and resource utilisation.
  • To develop and enhance high-level skills and knowledge of the student records management system and other associated software applications to deliver a consistently high level of data accuracy/validity
  • To contribute to the on-going development of relevant MIS reports and to promote their usage within the college.
  • To provide support to the MIS Officers and MIS Assistants in the creation of the Individualised Learner Record (ILR) file and other funding returns for the various funding streams drawn down by the College.
  • To keep abreast of changes to funding methodology to ensure that all customers are given consistent and accurate information.
  • Identify and implement efficient procedural, technical and software solutions to enhance the quality of learner data.
  • To possess data interrogation and manipulation skills and to develop and maintain automated solutions to ensure ILR / data processing and editing is efficient and standardised.
  • To work with the MIS & Exams Manager in developing and maintaining a high-quality reporting functionality via Reporting Dashboards and power apps
  • Maintain technical documentation including but not limited to version control, licencing information, server configuration and software
  • Manage and maintain the software systems as required including: system documentation, form design, user security, process implementation, fields names and labels, KPI dashboards and reporting.
  • Assist with the creation and maintenance of knowledge libraries that could be used to train and support the end users.
  • To utilise appropriate project planning tools and work with the MIS and Exams Manager and MIS Officers to deliver college projects and enhancements to current technologies.
  • Further development and deployment of application software to support a culture of “Right First Time” thereby reducing the need for manual intervention.
  • To develop and enhance data warehouses and other data sharing processes between the different college databases
  • To develop and maintain effective, supportive working relationships with all users of the service.
  • To contribute to management discussions and decisions related to the software solutions used for MIS.
  • To contribute to the design and review of relevant policies and procedures.
  • To provide support to and work collaboratively with other members of the Funding and Information directorate team as directed.
  • Ensure continuous development and improvement of professional knowledge.
  • Any other duties, of a similar level of responsibility, as may be required.

    Hopwood Hall College actively promotes the value of diversity and welcomes and encourages job applicants from people of all backgrounds. We particularly welcome applicants from disabled and Black, Asian and Minority Ethnic (BAME) candidates. We would also welcome applicants from LGB and Trans and non-binary candidates. We are a disability confident employer and have made a positive commitment to employing disabled people and guarantee to interview all disabled candidates who meet the minimum essential criteria for the role as set out in the job description.


      SALARY SCALE: £26,387.42 - £28,157.42 per annum
      HOURS OF DUTY: 36 per week
      CLOSING DATE: 31st August 2022
      ADDITIONAL INFO: Interviews will take place on the 7th/8th September 2022.